CARES ACT-Institutional Information

Higher Education Emergency Relief Fund Report – Institutional and Strengthening Institutions Program Funds


Gwinnett Technical College (OPE ID: 02288400) received education stabilization funds under Section 18004(a)(1) and Section 18004(a)(2) of the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”), Public Law No: 116-136. The information and reports provided below apply to the Institutional Portion received under the Higher Education Emergency Relief Fund, awarded to cover costs associated with significant changes to the delivery of instruction due to coronavirus and the Strengthening Institutions Program, additional award provided to address needs directly related to coronavirus.

The College is making the below information available for transparency purposes and in compliance with the U.S. Department of Education’s (“Department”) email to grantees regarding HEERF Reporting Requirements dated September 23, 2020.

College Application Submission and Award Allocation

  • As required for receiving funds for institutional costs, the College signed and returned to the Department the Certification and Agreement [for] Emergency Financial Aid Grants to Students. The college has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide emergency financial aid grants to students.
  • On April 22, 2020 the College signed and returned to the Department the Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants. The college has used, or intends to use, up to 50 percent of the funds received to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus in accordance with Section 18004(c) of the CARES Act.
  • On May 7, 2020, the College was awarded $2,668,288 from the U.S. Department of Education for the Institutional Portion of the Higher Education Emergency Relief Fund.
  • On May 6, 2020 the College signed and returned to the Department the Funding Certification and Agreement for the Strengthening Institutions Program of the Higher Education Emergency Relief Fund Formula Grants.
  • On June 3, 2020, the College was awarded $259,776 from the U.S. Department of Education for the Strengthening Institutions Portion of the Higher Education Emergency Relief Fund. The College has used, or intends to use, the funds to defray expenses incurred by the College, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, and payroll.

Expenditure Requirements and Authorized Use of Funds

  • The College has followed guidelines and conditions for authorized use of Section 18004(a)(1) of the CARES Act Institutional Portion and are provided in Institutional Portion Authorized Use of Funds Attachment A.
  • The College has followed guidelines and conditions for authorized use of Section 18004(a)(2) of the CARES Act Strengthening Institution Program and are provided in Strengthening Institution Program Authorized Use of Funds Attachment B.
  • The College will comply with all reporting requirements.
  • The College shall cooperate with any examination of records with respect to the award for College’s Expenses and Student Grants by making records and authorized individuals available when requested, whether by (i) the U.S. Department of Education and/or its Inspector General; or (ii) any other federal agency, commission, or department in the lawful exercise of its jurisdiction and authority.
  • Expenditures for the Institutional Portion and Strengthening Institution Program are tracked separately by the Gwinnett Technical College Business Office.
  • All Institutional Portion and Strengthening Institution Program expenditures are reviewed by the Vice President Administrative Services before funds are drawn in the grants.gov system.
  • Funds must be spent one year from the date the College entered into the agreement for grant funding.
  • The College has 90 days after the spending deadline to liquidate and drawdown any remaining expenditures.

College Reporting Requirements

  • The first public report of CARES ACT Institutional and Strengthening Institutions Programs is required by October 30, 2020. Subsequent quarterly reports are due to be posted no later than 10 days after the calendar quarter.
  • Quarterly reports are not cumulative and as required, provide liquidated expenditures as of the date of the reporting.
  • All CARES Act grant reporting and records must be maintained for three years per Department of Education requirements.
  • Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1), 18004(a)2, and 18004(a)(3), if applicable required for public reporting are provided per the following links:
    Fund Report:
    Period covering May 7, 2020- September 30, 2020
    Period covering October 1, 2020- December 31, 2020
    Period covering January 1, 2021- March 31, 2021
  • CARES Act Sections 18004(a)(1) Emergency Financial Aid Grants to Students is reported separately.

For questions or concerns regarding the information provided above or Institutional Portion and Strengthening Institution Program Quarterly Budget and Expenditure Reports, please contact Amber Patterson, Director of Accounting at apatterson@GwinnettTech.edu.