Transient Students

1. Apply for admission application and any additional requirements at the host institution
2. Complete Request for a Transient Letter
   1. Must be obtained from an enrollment advisor
      1. To be completed by student AND Gwinnett Technical College Registrar
3. Submit an official Transient Agreement via GVTC
4. Register for courses at the host institution
5. Complete Gwinnett Technical College Consortium Agreement Packet – (Only for students attending institutions outside the Technical College System of Georgia)
   1. Consortium Agreement Packet can be found via the Financial Aid Forms   page – select appropriate aid year.
      1. Financial Aid Acknowledgment for Consortium Agreement
         • To be completed and signed by student
         • Do NOT complete consortium agreement packet unless you have been awarded financial aid for the term of which you are applying to be a transient student
         • Student will need to submit completed document to Office of Financial Aid
      2. Consortium Agreement
         • Section I to be completed by student
         • Submit form to host institution for completion of Section II
         • Institution will send to Gwinnett Technical College Office of Financial Aid
6. HOPE Eligible Students – Complete HOPE Transient Request Form
   1. HOPE eligible students will pay any balance due that HOPE will not pay
7. Pay all fees due at host institution
8. Refund of Gwinnett Technical College financial aid will be disbursed to the student during the scheduled refund dates for each semester. (Summer disbursements will occur at the end of June)
9. After the transient term is over, submit a final copy of the academic transcript from the host institution to Gwinnett Technical College.

REMINDERS

• A Consortium Agreement must be completed if you are receiving any Federal Aid (i.e., Stafford Loan, Pell Grant).  Please remember that you must be enrolled in at least six (6) credit hours to qualify for loans.
• Your Pell Grant award on your student account award page is calculated at full-time enrollment (12 hours.) Your Pell Grant will be prorated according to the hours of enrollment. Students that are awarded loan funds must be enrolled for a minimum of six (6) undergraduate semester hours. Students must pay any fees that they incur at the host institution by the fee payment deadline for the host institution. Gwinnett Technical College will not send your financial aid to your host institution to pay your tuition and fees.
• If you have not already done so, complete the Request for a Transient Letter. This form is required by the Gwinnett Technical College Office of the Registrar and is necessary to make sure your classes attempted at your “host” institution will be transferred and/or accepted back to Gwinnett Technical College.
  • Submit completed consortium documentation to: Tina Smith
    Gwinnett Technical College, Office of Financial Aid
    Lawrenceville, GA 30043 or Fax: (678-226-6916)

Welcome to Gwinnett Technical College! We’re glad you’ve chosen to attend. Here’s what you’re going to have to do to get your aid processed as a guest:
Note: All financial aid requests MUST be done through your home institution’s financial aid office.
Note: Until all fees have been paid to Gwinnett Technical College, your Consortium Agreement will not be sent back to your home institution.

1. Complete the transient request process at your home institution.
2. Apply for admission via Transient Student Application at Gwinnett Technical College and pay the one-time $25 application fee
3. Submit proof of Georgia residency/verification of lawful presence in the U.S. Please refer to the description of the documentation needed.
4. Submit an official agreement from home institution
   • If your HOME institution is another Technical College System of Georgia institution you must complete Transient Agreement via GVTC
   • If your HOME institution is not another Technical College System of Georgia institution; PLEASE SUBMIT all transient documentation to the Registrar’s Office c/o Allen Hightower via email to: AHightower@GwinnettTech.edu
5. Submit unofficial college transcript(s) to document that Gwinnett Tech prerequisite requirements have been met. Transient students are not eligible to register for courses for which they have not met the prerequisite requirements.
6. If eligible for HOPE, request a HOPE Transient Request be sent to Gwinnett Technical College from your home institution.
7. Pay all fees for courses: Fee Schedule
8. HOPE eligible students will pay any balance due that HOPE did not pay.
9. Send HOME institution Consortium Agreements to Tina Smith in the Gwinnett Technical College Office of Financial Aid via email tsmith@gwinnetttech.edu. Make sure your GTC student id is in all correspondences.
10. Enrollment verification sheets will not be sent to your HOME institution until after mid-term of the term you are attending.
11. Until all fees have been paid to Gwinnett Technical College, your Consortium Agreement will not be sent back to your home institution.
12. After the transient term is over, submit a final copy of the academic transcript from Gwinnett Technical College to your home institution.

REMINDERS

A Consortium Agreement must be completed if you are receiving any Federal Aid (i.e., Stafford Loan, Pell Grant).  Please remember that you must be enrolled in at least 6 credit hours to qualify for loans.